VICTORIA UNIVERSITY
EPM5700 Project Management & Information Technology
Assignment – Group Project
Project Execution Plan
Assume that your team has been appointed as the Information Technology (IT) project planners for the project listed below.
PROJECT: DEVLEOPMENT OF A NEW HIGH TECH INFORMATION TECHNOLOGY CENTRE
Introduction:
Your group has been appointed by a potential client to build a new Information Technology Centre in your capital city. The land owned by the client with an approved budget of $125 million only for the new IT Centre. In addition to the Centre, the client allocated additional fund of 40 million for the latest High Tech IT Technology support to cater for the IT needs for the next five years.
As the IT Project Manager of the project you are requested to submit a Project Execution Plan (PEP) for this development.
The group has to develop a project execution plan to manage the activities required to construct the IT Centre.
The tasks required include:
• Develop a scope of this project. This requires to develop the scope for the facilities and IT support independently
• Developing a budget for construction of the IT centre and ensuring that the owner can provide the funds and are committed to funding the project
• Obtaining planning permits and approvals from the relevant authorities.
• Design and construction of the IT Centre.
• Completion and handover.
Your team should produce a Project Execution Plan (PEP) which sets out how the project is to be executed. The project schedule forms part of the PEP document.
The Basis of Schedule which may form part of the PEP sets out the underlying assumptions going into the plan and how the plan is to be constructed, scheduling units, choice of calendars, choice of planning tool, etc. Will the schedule be resourced? Will the resources have costs associated with them? What will be the availability (calendar) of the various resources? That is, what are the work and non-work days (Public holidays, RDOs etc)?
All other assumptions must be stated clearly at the beginning of the report(s).
Stage 1 (Wk. 4) – Prepare project Charter (30%)
Prepare:
• Prepare Project Scope.
• Refer recommended Project Charter Report Structure. (Attached)
Stage 2 (Wk. 4-7) – WBS and Manual Scheduling (30%)
• Project calendar showing start and finish dates, weekends, RDO’s, and public holidays, etc.
• Develop a Work Breakdown Structure (WBS), an Organisation Break Down Structure (OBS) and a Responsibility Assignment Matrix (RAM).
• List of tasks, durations and their logical relationship.
• Execution program (a manual PDM diagram or a Gantt chart).
• Estimate the cost of the project as per the WBS and listed activities. (At this stage estimate only. Note that this is not a costing exercise)
• Develop a comprehensive risk register using RBS as per WBS to identify and prioritize all risk associated with this project.
• Sub-contractors schedule for the project. • References if any.
Each group must obtain the costs for carrying out each activity. Use Cordell’s Estimating Guide OR Rawlinson’s Estimating Handbook for reference
https://www.google.com.au/search?q=google.com.au&oq=Google&aqs=chrome.4.69i60l2j69i59 j0j69i59j0.10799j0j4&sourceid=chrome&ie=UTF-8#q=cordells+estimating+book
https://www.google.com.au/search?q=google.com.au&oq=Google&aqs=chrome.4.69i60l2j69i59 j0j69i59j0.10799j0j4&sourceid=chrome&ie=UTF8#q=rawlinsons+australian+construction+handbook
https://www.rawlhouse.com/australian-construction-handbook.php
The minimum number of activities to be allowed is 30-40 to the project as a whole.
Provide a Stage 1 & 2 report detailing all manual planning work. The main report must be submitted in the Dropbox on VU Collaborate in a professional format. Only the diagrams may be drawn manually.
Due Date for Stage 1 Report: Tuesday, Week 5. Submit an electronic copy in the VU Collaborate Dropbox and the hard copy in the class
Without approval, you should not commence Stage 2 work until Stage 1 completed.
Due Date for Stage 2 Report: Tuesday, Week 8. Submit an electronic copy in the VU Collaborate Dropbox and the hard copy in the class
Without approval, you should not commence Stage 3 work until Stage 2 completed.
Stage 3 – Computerized Planning (40%)
Prepare the following by utilising a project management software application MS Project 2013: • A list of tasks and work breakdown schedule for the project including activity durations • A project Calendar
• A PDM diagram and a Gantt Chart
• A weekly Gantt Chart of all activities sorted by WBS
• A list and cost of all resources (own and/or subcontracted).
• Final cost and detail budget reports as per WBS
• Various resource schedules in the form of Gantt Charts
• A budget and cost forecast. Also, develop an “S” curve using the software
• Carryout detailed risk analysis using Risk Decisions software and develop appropriate reports and action plans.
• Other relevant reports to support the PEP
Provide a final report (Stage 1,2 & 3) detailing all computerised planning work. The report must be typed and submitted in a professional format.
The final report must include Stage 1, 2 & 3 of the assignment. Final Submission Deadline:
Due Date for Stage 3 Report: Tuesday, Week 11. Submit an electronic copy in the VU Collaborate Dropbox and the hard copy in the class
The Final report must be submitted in the Dropbox on VU Collaborate in a professional format.
Assessment:
The final report is expected to contain the Manual and Computerised Planning as listed below:
• Cover sheet.
• List of contents with page numbers.
• Group member contributions in detail.
• Report aim.
• Executive summary.
• Project description.
• List of assumptions (if any).
• Planning Methodology – outline the technique for the execution of the project.
Project Charter:
• Prepare detailed Project Scope.
• List of assumptions used in the project (if any)
• Planning methodology – outline the technique for the delivery of the project.
• Estimated project budget
Manual Planning:
• Project calendar showing start and finish dates, weekends, RDO’s, and public holidays, etc.
• Develop a Work Breakdown Structure (WBS), Organisation Break Down Structure (OBS) and Responsibility Assignment Matrix (RAM).
• List of tasks, durations and their logical relationship.
• Execution programme.
• Sub-contractors and required labour schedule for the project.
• Bill of quantities and cost estimates as per WBS.
• Develop a risk register for this development
Computerised Planning
• A list of tasks and work breakdown schedule for the project including activity durations • A project Calendar
• A PDM diagram and a Gantt Chart
• A weekly Gantt Chart of all activities sorted by WBS
• A list and cost of all resources (own and/or subcontracted).
• Final cost and detail budget reports as per WBS
• Various resource schedules in the form of Gantt Charts
• A budget and cost forecast. Also, develop an “S” curve using the Software • Resource profiles (histograms) for key resources.
• Risk analysis reports.
• Other relevant reports to support the PEP • References if any.
• Acknowledgements if any.
• Appendices containing materials used in the project
Oral Assessment:
Oral assessment will be held on week 13 – only for sort listed Groups. Those shortlisted groups will be informed via email their allotted time for the oral assessment. Any Group or Group member/s failure to attend the oral assessment then no marks will be given.
Contact Details: If they have any enquiries students can contact me on 9919 4714 or via Email: Vinayaga.Sarma@vu.edu.au or see me at my office at room D424 during work hours with appointment.