Assessment Resource Summary
Unit Details BSBPMG512 Manage project time
Assessment Methods
Activities
Assessment Task 1
Knowledge Assessment
Assessment Task 2
Project
Assessment Task 3
Unit Summary
This unit describes the skills and knowledge required to manage time during projects. It involves determining and implementing the project schedule, and assessing time management outcomes.
It applies to individuals responsible for managing and leading a project in an organisation, business, or as a consultant.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication.
Prerequisite Units
There are no mandatory pre-requisite units for this competency.
Co-requisite Units
There are no recommended co-requisite units for this competency.
All products purchased remain the intellectual property of St Peter Institute. All rights reserved; no part of any publication provided by St Peter Institute may be reproduced by any means for use outside the purchasing organisation, without the prior written permission of St Peter Institute.
Summative Assessment - Assessor Instructions
It is important that in conducting assessment, the assessor undertakes the following:
Prior to conducting the assessment
• Read the assessment tasks as detailed throughout this document
• Contextualise the task (and checklist) to ensure it reflects the students working environment. (Be sure to check with the mapping document to ensure any contextualisation still covers the unit requirements)
• Read the assessor instructions and checklist prior to commencing the assessment
• Ensure the assessment environment is suitable for the parameters of the task, to ensure the students will have an appropriate opportunity to demonstrates their skills
• Make suitable modifications to the assessment environment (if required), to allow all tasks to be observed
• Ensure the student is allocated the appropriate time and resources for the task
• If undertaken on the job - discuss the assessment with the workplace supervisor, to so they are aware of what will happen throughout the process
• If undertaken on the job - Determine and agree with the supervisor an acceptable time frame for each assessment.
• Advise the student prior to conducting the assessment of:
o what will occur throughout the assessment process? o when the assessment will occur
o the level of competency expected (review the checklist or the criteria for the task to ensure the student understands the assessment process and the expectations)
o the RTO reasonable adjustment process and offer adjustment for any students needing assistance
o the RTO re-assessment and appeals process
• You should not tell the student how to undertake the task, as it would lead the student and render the assessment process invalid. The student should have been taught -How- to perform each task during the training stage, and is expected to know this prior to commencing the assessment.
• Do not give the student a copy of the Assessor Checklist or Sample Answers prior to the assessment. The student instructions provide appropriate detail for the student on the expected level of competency for each task.
Conducting the assessment
• Establish and oversee the evidence gathering process to ensure it remains valid, reliable, fair and flexible
• Advise the student when to commence the assessment
• Observe the student undertake the tasks as outlined
• Record your observations in the assessor checklist
• Where a checklist point is not observed due to an inappropriate environment, or for a reason outside the students control, modify the scenario to allow the student an opportunity to perform the associated task
• Where a checklist point is not appropriate, write -N/A- in the space provided
• Incorporate allowable adjustments to the assessment procedure without compromising the integrity of the assessment. Be sure to make appropriate notations on the assessment checklist to explain any variances to the assessment process (such as probing questions, alterations to assessment environment, etc.) to ensure the assessment process is transparent (and the assessment remains Valid)
• Gather supporting documentation where available and appropriate (as evidence)
• Do not interfere with the assessment unless the students’ actions impose a risk to themselves or anyone else. In the event that the actions of the student impact on the safety of any person - you are to immediately cease the assessment and take actions to reduce the identified risk.
• If a student performs an action incorrectly, mark it as such. Record what you see, not what you want to see.
• Once the assessment is complete, advise the student that the assessment has ceased, and record your comments in the sections provided.
Making and recording the decision
• The student needs to be deemed satisfactory in all assessments to gain competency.
• You are to provide feedback* to the student on their performance and/or the outcome from their assessment (whether satisfactory or not yet satisfactory)
• If a student has been assessed as -Not Yet Satisfactory- on their performance in an assessment they should be offered information about the appeal process and/or a reassessment opportunity.
• Using the evidence gathered and the rules of evidence (validity, reliability, sufficiency, currency and authenticity) determine the final outcome for the student. If you are in doubt, gather further evidence to help guide your decision.
• Assess the students on what you observe during the assessment period, not on their actions before or after the assessment.
• If you are marking the student NYC, ensure you outline why you have made this decision, and provide advice on how the student can improve their skills / knowledge prior to reassessment; or if the reassessment opportunities have lapsed, provide advice on appeals and or re-enrolment.
• Record the assessment results onto the Assessment Summary / Cover Sheet, ensuring each section is complete
• Attach all evidence (projects / checklists / tests, etc.) to this form.
• Submit the completed Assessment Summary/ Cover sheet and associated evidence for processing as per your RTO procedures
Providing feedback
• Provide constructive feedback to the student on their performance during the assessment period. Do not make any comments on actions undertaken prior or after the assessment period.
• Provide the student with:
o Their assessment result
o Clear and constructive feedback based on the assessment decision o The reasons underpinning your assessment decision
o Information on ways of overcoming any identified gaps in competency revealed by the assessment the opportunity to discuss the assessment process and outcome information on reassessment and the appeals processes.
o An opportunity for reassessment if appropriate or requested by the candidate
Student instructions:
Activities
• You are to complete the following activities in pairs or in a group of 3. (as advised by the assessor).
• You are to interact, discuss, research, can refer to your learner guide/class resources to get these activities done.
• The activities are designed to assess your understanding of the unit as well as your skill and knowledge.
• All activities will need to be answered correctly to be deemed satisfactory in this task.
• Your answers will form part of the evidence gathered for this unit.
• Time allocated: 30 min each
•
•
•
•
•
Knowledge Assessment (Q & A) This is an individual assessment, but you can research and use learner resources to assist.
The activity is designed to assess your understanding of the unit as well as your underpinning knowledge. All questions will need to be answered correctly to be deemed satisfactory in this task.
Your answers will form part of the evidence gathered for this unit. Time allocated: 120 min
Project
• This is an individual assessment, but you are to research and can use learner resources to assist.
• The project is designed to assess your understanding of the unit as well as your underpinning knowledge.
• To be deemed Satisfactory in this assessment you need to answer correctly in your own words, clearly printed, word formatted and typed in English
• Your answers will form part of the evidence gathered for this unit.
• Time allocated: 120 min
•
Submit your assessment by the date set by your assessor
• The length of your answers will be guided by the description in each assessment:
Short answers: 4 typed lines or 50 words
Long answers: 8 typed lines or 100 words
Brief report: 1 typed page or 500 words
Mid Report: 2- 4 typed pages or 1000 words
Long Report: 4 – 6 typed pages or 2000 words
• Reference list should be attached and it needs to contain only the details of the sources you have cited in the body of your text.
• Do not plagiarise: Anyone plagiarising will automatically be excluded under the Disciplinary Rules and their opportunity for assessment will be subject to the outcome of an Appeal Process or Disciplinary Hearing.
• Ask your assessor if you do not understand a question. Whist your assessor cannot tell you the answer, he/she may be able to re-word the question for you.
• Reasonable adjustment: If you require any adjustments to accommodate a need in order to complete this assessment, please talk to your assessor. Arrangements will be put in place to ensure a fair and flexible approach is undertaken for this assessment. Please note that the range or nature of the adjustment will ensure that the outcomes of the unit are not compromised.
• Accommodation for LLN and appeals process is available. Please alert your assessor if you feel this applies to you.
• RPL - Recognition of prior learning is available. Please alert your assessor if you feel this applies to you
• Re-assessment: If you do not achieve the required standard, you will be given the opportunity to be re-assessed by our Assessor. Arrangements will be made on an individual basis.
• Feedback: Your assessor will provide feedback to students after the completion of the assessment. The trainer assessor will explain the appeals process.
Activities Task 1
Activity 1 – 12
Complete the following activities individually or in a group (as applicable to the specific activity and the assessment environment).
1. What is the purpose of a work breakdown structure (WBS)?
2. Why do work breakdown structures have levels?
3. What is top down cost estimation? Provide an example of when you would use this technique.
4. How would you account for and schedule for potential project time delays in your planning?
5. What is a dependency? How can you document your project dependencies?
6. What is the purpose of a Gantt chart? Describe one software tool you can use to produce a Gantt chart.
7. What is project baselining and when is the baseline developed?
8. Select, and describe in detail, one method of measuring project progress.
9. Who would you circulate weekly status reports to and why?
10. What is meant by schedule variance?
11. Summarise the 5 phases in the project life cycle.
12. As a Project Manager, how would you process a change request that you received?
Knowledge Assessment Task 2
Knowledge Activity (Q & A)
1. Why do we use WBS for Project Management?
2. As a project manager, in which document do you track the schedule progress such as activities completed, activities in progress, actual start and finish dates, percentage complete, hours spent, resource allocations, etc.?
(a) Project Schedule
(b) Schedule Baseline
(c) Schedule Management Plan
(d) Schedule Network Diagram
3. What is a project baseline and what does it include?
4. Describe how to use milestone tracking as a means of measuring project progress.
5. What is the percent complete approach to measuring project progress?
6. What is cost variance?
7. What happens during the Execution phase of a project?
8.1 John is managing a project. The project is three quarters done when the site engineer reports that due to inherent complexities in a certain task the deliverables would get delayed. This would involve additional analysis and then implementation. He requests that this new work that was not envisaged earlier be added to the scope and also the time be added to the schedule. You and the site engineer have analysed the impact of this change to cost, and have written up a change request approval from the change control board. Just today you have received approval from the change control board – what should be the immediate course of action?
(a) Start work immediately
(b) Ascertain the impact of this change to scope, schedule and cost before making any change (c) Perform quality assurance
(d) Make sure that the scope baseline and schedule baseline are updated to reflect the approved change before implementing the change.
8.2 The Project Time Management Process consists of following seven processes: a. Define Activities
b. Develop Schedule
c. Plan Schedule Activities
d. Sequence Activities
e. Estimate Activity Durations
f. Estimate Activity Resources
g. Control Schedule
The correct sequence is:
(a) a-b-c-d-e-f-g
(b) c-a-d-f-e-b-g
(c) b-a-c-d-e-f-g
(d) b-c-a-d-f-e-g
9. The representation of the plan for executing the projects activities including durations, dependencies, and other planning information, used to produce project schedules along with other scheduling artifacts is known as:
(a) Schedule Compression
(b) Schedule Model
(c) Schedule Data
(d) None of the above
10. The method of estimating project duration or cost by aggregating the estimates of the lower-level components of the WBS is known as:
(a) Alternative Analysis
(b) Bottom-up Estimating
(c) Parametric Estimating
(d) Three-point estimating
11. During project execution, a work item has taken twice as long as the estimation. The estimates were provided for by the Project Architect and an external consultant. The client has asked if the deadline can be brought forward by a week. Which of the following actions can you take?
(a) Use the Triangle of Constraints to understand and explain to the client that if the deadline is brought forward the scope and/or cost will increase.
(b) Analyze the risk and add it to the Risk Breakdown Structure.
(c) Use the Delphi Method to determine if this request can be accommodated.
(d) Provide the client with the new schedule and communicate the risk of bringing forward the deadline.
12. During a work breakdown structure meeting you have decomposed the deliverable into work packages and created your WBS dictionary. However, you now want to decompose the work packages to assist you in estimating, executing and control the project. These decomposed work packages are called? (a) Milestones
(b) Work Packages cant be decomposed into smaller units
(c) Activities
(d) Control Accounts
13. As the project manager of a project, you have needed to estimate certain activity duration before all project team members were acquired. On acquisition of the project team, you find that the actual competency levels of the acquired team members are much lower than what you had anticipated. In such a case, you will:
(a) Make no changes to the schedule.
(b) Make changes to activity duration and schedule incorporating the changed competency levels. (c) Inform the customer that the project is behind schedule.
(d) Ask the project team members to meet the original schedule by putting in overtime if required.
14. A project manager has finalized scope baseline and started to define activities using companys templates and procedures. What is missing to complete the work?
(a) Organizational process assets.
(b) Enterprise environmental factors.
(c) Requirements documentation.
(d) Activity list.
Project Task 3
Project Time Management
Assuming your organization was awarded the following tender:
ATM ID: NAA RFT 20xx/1058
Agency: National Archives of Australia
Category: 81110000 - Computer services
Close Date & Time: 15-Aug-20xx 2:00 pm (ACT Local Time)
Publish Date: 15-Jul-20xx
Location: ACT Canberra
ATM Type: Request for Tender
APP Reference: NAA20XX-1
Multi Agency Access: No
Panel Arrangement: No Description:
A service provider is being sought for the technical upgrade of the Archives’ website Destination: Australia. In order to ensure the best value for money and optimal functionality (for the website and related exhibition interactive) going forward, it is necessary for the website to be transferred from a proprietary CMS to a commonly available CMS (including, but not limited to, an Open Source CMS).
The website will enable the National Archives of Australia to collect user contributed data about the photographic collection featured on the site. The interface must be modern, engaging and userfriendly, designed to meet the needs of people of all ages, and differing levels of computer and English literacy. The website must interact successfully with an exhibition interactive via an existing API. There is an option for hosting, maintenance and support services to be provided from contract execution until 31 December 2019.
Timeframe for Delivery: November/December 20XX with a possible extension of up to 3 years for hosting and maintenance.
The Requirement
The National Archives of Australia (Archives) (the Customer) is responsible under the Archives Act 1983 (Cth) for the preservation and storage of Commonwealth records, including the archival resources of the Commonwealth.
This procurement request relates to the website redevelopment and hosting and maintenance services for website Destination: Australia. The current website is located at https://www.destinationaustralia.gov.au
The photographs showcased on this website are part of the Immigration Photographic Archive (Series A12111). This collection comprises more than 22,000 black-and-white and colour photographs taken by government photographers between 1946 and 1999 to record the arrival and settlement of migrants in Australia after World War II. The photographs were used in newspapers, magazines, posters, brochures and displays to promote Australia as a prosperous welcoming nation to potential migrants and to reassure the Australian public that new migrants would readily settle into the Australian way of life.
In 2014, Destination: Australia was upgraded to encourage users to upload their own photographs and stories to share their migrant experience, further adding rich personal context to the Archives’ collection. These ‘Feature Stories’ are also available (via an API) in a ‘Globe’ interactive in the Archives’ exhibition A Ticket to Paradise?, which is touring nationally from April 2016 to September 2019.
Required
• Redevelopment of existing website Destination: Australia
• Software to be either open source or common-use proprietary Content Management System (CMS)
• One website prototype round, with testing and feedback
• Website testing including content review
• Final revisions
• Final testing and bug fixes
• Website handover
• Final documentation including website style guides, master templates, admin user guidelines, technical specifications. This must be written in English with clear instructions for nontechnical experts to operate the CMS.
Optional
• External hosting and ongoing support with a service level agreement (3 years).
• Updates and post implementation changes in response to user feedback
Required deliverables API compatibility
• The website must continue to work with the pre-existing API linking the content with an exhibition interactive
• The administrator account to the Destination: Australia CMS must have a check box function that allows the administrator to select which feature stories will be published through the API to the exhibition interactive.
• The API must be able to draw all user-added content in the selected feature stories, including photographs, through to the linked exhibition interactive.
• The website will support sourcing and storing its data from the Archives’ API, according to API calls provided by the Archives, to ensure valid, up to date data is displayed on the website.
• The website must successfully GET, POST and PUT and DELETE data using the API within agreed timeframes.
• Data from the API contains a mix of official records and user generated content
• API compatibility and function must be maintained at all times until December 2019
• The successful supplier will be provided with further documentation on the API.
Accessibility/compatibility
• All elements of the solution must comply with the relevant Australian Government mandatory criteria including meeting Web Content Accessibility Guidelines (WCAG) 2.0 – to Level AA. Refer to the Australian Government Digital Transformation Office website for more information – https://www.dto.gov.au/standard/design-guides/
• Any online forms should include identifying mandatory fields, error validation and error suggestion on input fields (e.g. include @ for email addresses), as per the WCAG 2.0 Level AA.
• All elements of the solution must display consistently across popular Windows, Macintosh and Linux browsers including Internet Explorer (V9 up), Firefox, Chrome, Safari and Opera.
• Code to ensure ease of use and accessibility from desktop, tablet and smart phone / mobile platforms using responsive interface design.
Privacy, security and intellectual property
• Data captured in online forms should reflect the Australian Privacy Principles (which unify the National Privacy Principals and the Information Privacy Principles) and security obligations of (ASD). Including any updates to how data should be stored according to the Australian Privacy Principles or security obligations.
• Website security appropriate to support administration module, members’ pages, API developer key hidden and enables encryption of stored data including indexes and registered user’s personal details e.g. email address.
Hosting
• The website application must be built to be hosted externally to the Archives’ IT infrastructure taking into account data sovereignty, data protection controls (see the Australian Government Protective Security Policy Framework (PSPF) and Information Security Manual) and compliance with the Privacy Act.
• Please see ‘Optional Deliverables’ for information on the optional hosting component of this procurement process.
Aesthetic design
• The aesthetic design of the website must be maintained for the upgraded website.
• Style guides and other necessary components will be provided to the successful Supplier.
Content Management System
• The website must support formats to enable crowd sourced data and display of collection data including images.
• The solution must provide an easy way for administrators to view and record user-generated activity across the site from within the administration CMS.
• The website’s supporting CMS or web application must have both a design and source interface enabling recognition of user contributed data and has the ability to manage full user administration and content moderation in-house. This must include tasks such as updating all content (including descriptions on collection photographs), monitoring and moderating usergenerated data and where necessary, blocking, removing, editing and/or extracting usergenerated data.
• Administration module must be secure
• Administration page displays name (as well as screen ID) of contributing users
• The solution must support Google Analytics for website visitor statistics and pre-scripted database reports for listing and exporting all user generated content.
• The website must comply with records management requirements to enable the website to be archived with user-generated data extracted (e.g. XML, CSV format and image formats) with relevant references for future re-purposing.
Email notifications to administrator
• Email notification to be sent to destinationaustralia@naa.gov.au when a user adds a comment, tag, person, location to a collection photograph, or adds a feature story. Notifications should include a hyperlink to the new content in the CMS administrator account.
• Email notification to be sent to destinationaustralia@naa.gov.au when a user reports comments or other content. Notifications must include a direct hyperlink to the reported content.
Public user login
• Website users have the option of browsing and searching the website without registration. Anyone wishing to input data to the website must register and login with a unique email address and passphrase.
• Existing usernames and passwords must carry over to the redeveloped site
• Profile must include an online form for users to contact Archives to remove or edit their useradded content • Optional: ability for the user to ‘link’ together multiple stories that they have contributed by the user, or to allow sorting by tag with user name. The published feature story page would display a link to take viewers to the related stories.
Navigation
• Website navigation must align with pre-existing information architecture for Destination: Australia.
• Breadcrumbs must be added to the top of each page to enhance user navigation
Search function
• Ability to query search and return search results, this will be supported through the API calls, and the interface will need to be configured to return merged search requirements and apply search parameters (e.g. filters) for the Discovering Anzacs interface.
• Required: free text feature stories and comments contributed by users must be posted back to the API to become searchable on Destination: Australia.
• User-added tags on stories must be posted back through the API to become searchable.
• User-added locations on stories must be searchable and clickable to sort stories by place
• Adding terms to the search parameters should refine the search (it currently expands the result field)
• The website must include all images within the A12111 series/collection, and search results must display all relevant images. Check that search picks up all photographs in collection (or that Destination: Australia captures all images in A12111) – e.g. searching for “Petrus Mouwmans” does not give a result, although it is listed in RecordSearch: A12111, 1/1963/14/9.
• Results distinguish between feature stories, collection items and user added photographs.
• Results able to be sorted by category (feature story, collection item) or by date range (earliest to latest or vice versa)
• Image title to appear at the top of the results display (currently “view this photograph”).
• Hit highlighting - the search interface will support search term (eg. keyword, name) hit highlighting using bold or similar
Updates/fixes to ‘add your story’ form (see Attachment B for images of changes) • All free text fields must allow users to copy and paste text from other programs.
• The fields ‘Year’, ‘Country of origin’, ‘Theme’ and ‘Photos’ (at least one) must be compulsory
Adding images • ‘Add photos’ must be moved to location above ‘Add Your Story’
• When adding an image from the website, the citation and image caption must also be imported. The citation (e.g. NAA: A12111, 2/1969/4A/18) must be locked in, with the option for the user to personalise the caption.
• When adding an image from the website, users must be able to search by collection control symbols and non-consecutive key words.
• When adding an image from the website, user has the ability to refine the search using date range.
• When adding an image from the website, clicking ‘enter’ after typing keyword must initiate the search (currently takes user to blank error page).
• ‘Add image from website’ search must return all results available through Destination: Australia.
• The website must perform checks to ensure the user is uploading an accepted size and format (e.g. png, jpeg) and provide error messages where limits are exceeded. • Optional: add a new function to allow users to select from their ‘Favourite’ images to add to their story.
• Optional: users able to crop images before they upload.
Add your story • ‘Add your story’ text field must allow simple formatting: paragraph breaks, italics. • Must display Latin diacritics (accents e.g. acute é, grave è, circonflex ê, caron c; dots e.g.
diaeresis ë; cedilla ç, ogonek a).
Feature story publishing process
• Selecting ‘Preview’ must save a copy that allows for the user to return and edit content. This draft copy must not be publicly available at this stage.
• Selecting ‘Save your story’ (on contribution form page) or ‘Save and submit’ (on preview page) submits the story to the CMS and publishes the feature story on the live website
• Stories are automatically published on submission.
Feature story display page (front end)
• On published feature stories, viewers must be able to click on categories (year, country, tags, locations) to bring up a list of any other stories/images with the same user-added metadata • Must display Latin diacritics (accents e.g. acute é, grave è, circonflex ê, caron c; dots e.g. diaeresis ë; cedilla ç, ogonek a)
• Must display simple formatting: line breaks, italics
• Images must be able to open for larger display in a lightbox, with accompanying caption
• Optional: where a user has added a photograph from the website, the image on the published feature story page links back to the image display page for the particular record (i.e. with metadata, comments, tags etc).
• Optional: if users add data to ‘location’, map with tagged locations should be shown on published feature story page.
Record display page (front end)
• Required: create ‘order record’ button that takes the user through to PhotoSearch result for
that image and the associated ‘ordering images’ text box.
Home page
• Optional: preview of ‘Feature stories’ displays feature stories at random
Testing
• The Supplier must outline the project plan and team roles and the testing strategy and plan. It should also include any handover files and documentation to be provided for implementation.
• Extensive testing will be required prior to the website launch. This includes iterative testing during development, implementation of changes and subsequent re-testing.
• On implementation and handover the Destination: Australia website should be fully functional and populated with relevant content and data. As part of the website handover, training sessions and support documentation for nominated administrators will also be required.
• Testing must include success of API calls to/from the Destination: Australia website for
creation, deletion, updates and retrieval of data in conjunction A Ticket to Paradise? ‘globe’ interactive.
• The National Archives will determine when the website is ready to be launched and the date. However, the supplier must be able to meet the nominal launch date of 25 October 2016.
Acknowledgements
The banner (visible on all pages) must include:
• Destination: Australia web tile
• Multi-agency logo for the National Archives of Australia and the Department of Immigration and Border Protection (to be provided by the Customer)
• The following tagline:
o ‘The National Archives acknowledges the support of the Department of Immigration and Border Protection for the Destination: Australia website’, with the text ‘Department of Immigration and Border Protection’ hyperlinked to the website https://www.border.gov.au/
Progress meetings and reports
The successful Supplier will be required to:
• Attend the project kick-off meeting (face-to-face / teleconference) • Attend regular updates at an agreed time and day, at least fortnightly.
• Attend scheduled project meetings to report at key milestones or deliverables throughout the project.
• Communicate any issues which may impact agreed project tolerances as they occur
• Attend project wrap-up meeting with final deliverables and website handover including report/documentation.
• Work collaboratively with National Archives staff and Suppliers to meet expectations and resolve issues.
Optional
• Should the option of host services be agreed to by the Customer, the Supplier must attend ongoing support meetings or maintain regular communication as required, up until the end of the contract.
Project Management Requirements
• The Archives will nominate a Project Manager who will be responsible for liaison with the successful supplier in relation to management of the contract and overall service delivery.
• Potential Suppliers must specify all staff and subcontractors proposed to complete the work.
• The successful Supplier will be required to nominate a Project Manager as the primary point of contact for the Archives. This person will be responsible for the management of the contract as a whole and for liaison with the Archives’ Project Manager.
After delivery
The Supplier must commit to providing defect resolution in the post-launch period, up to 30 April 20xx, in response to Archives user testing and feedback. In this period the Supplier must complete full internal testing and bug fixes before any solution release for publishing.
Optional deliverables
Hosting and maintenance
The Potential Supplier should provide a response for an optional service level agreement, to host the website externally to the Archives’ infrastructure, provide ongoing maintenance and support until 31 December 2019. • The website application must be hosted externally to the Archives’ IT infrastructure taking into account data sovereignty, data protection controls (see the Australian Government Protective Security Policy Framework (PSPF) and Information Security Manual) and compliance with the Privacy Act.
• Quality of service requirement in order to maintain its effectiveness; available 99% of up time annually and has appropriate back-up (with equal features to meet above-mentioned data security and privacy requirements) scalability options and recovery processes.
• Response time for issues to be negotiated and confirmed with the successful Supplier.
Capability to function with future API’s
Potential to link with National Archives’ and external sources’ collections and data, via API’s that may be developed in the future.
Your task is to:
• develop a project schedule using project management tools and techniques
• implement, analyse and monitor a project schedule
• conduct a review of project scheduling and recommend improvements for the future.
As such, you are required to produce the following for the project: (a) develop a work breakdown structure for the project.
(b) Provide a schedule for your project. You may choose to do this using a simple table or Gantt chart software such as MS Project. You need to include:
• Unique identifier for each row (task/phase/milestone)
• Phases
• Descriptive task names
• Milestones
• Duration and effort
• Sequence/dependencies
• Start and end dates
• Resources
(c) Provide a critical path analysis for your project. Describe how it helped you make decisions on your schedule.
(d) Discuss how you will communicate the schedule baseline to stakeholders.
(e) Provide a tracking schedule with actuals showing variance with original plans – show a variation between planned and actuals. You may choose to do this using a simple table or Gantt chart software such as MS Project or similar such as open project.
(f) To show evidence of replanning to bring project back to original timeframe, what options are available to bring the project back on schedule? What option was selected and why?
(g) What processes will you put in place to:
• Measure
• Record
• Report progress of activities
in relation to the schedule?
(h) Describe what you would need to do to implement any agreed schedule changes.
(i) Review your project performance in terms of time management. Would your time management activities be considered effective? Why/why not?
1. (j) List all time management issues you may have experienced on the project (in the table below) including a recommendation for future projects.
Date Description of problem/opportunity Recommended Action for next time/project Lesson Learnt Raised By
All components must be completed.
UNIT SUMMARY RESULT
This form is to be completed by the Trainer/ Assessor and attached as a summary page for each student. To provide the outcome of the Assessment, a photocopy will be given to the student.
Student Name:
Student ID No:
Unit Start Date:
Unit End Date:
Unit Code: BSBPMG512
Unit Title: Manage project time
Please attach the following documentation to this form Result
S = Satisfactory
NS = Not Satisfactory Reassessment
S = Satisfactory
NS = Not Satisfactory
Assessment Task 1
? Activities 1 - 12 attached
S | NS S | NS
Assessment Task 2
? Answers to the questions attached
S | NS S | NS
Assessment Task 3
? Project attached
S | NS S | NS
Final Assessment Result for this unit C / NYC
Assessor Notes: (inclusive of reassessment, reasonable adjustment, further opportunities for gap training etc.):
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
Student Declaration: I declare that I have been assessed in this unit, and I have been advised of my result. I also am aware of my appeal rights.
Name____________________________
Signature: ____________________________
Date: ____/_____/_____ Assessor Declaration: I declare that I have conducted a fair, valid, reliable and flexible assessment with this student, and I have provided appropriate feedback
Name: ____________________________
Signature: ____________________________
Date: ____/_____/_____
Administrative use only
Entered onto Student Management Database ? ________________
Date
Initials
Student Assessment Receipt
Student Name
Student ID
Unit Name
Manage project time
Unit Code
BSBPMG512
Summary of Assessments
Satisfactory Not Yet Satisfactory
Assessment Task 1
Assessment Task 2
Assessment Task 3
Assessor / Trainer Name: ___________________
Assessor / Trainer Signature: ___________________________
Date: ___________________