VICTORIA UNIVERSITY
EPM 5610: PROJECT PLANNING AND CONTROL SEMESTER 2 – 2018
MAJOR ASSIGNMENT – BRIEF FOR EXERCISE 3
INTRODUCTION
Thank you for your comprehensive due diligence report setting out the strategy, costs, and timing proposed for . It is with pleasure that we advise your organisation of our intention to proceed with Stage 2 – Project Delivery.
would like to proceed with the
following presentation and approval by the AFL Board of a Project Management Plan (PMP) prepared by the Project Manager.
REQUIREMENTS OF STAGE 2 – PROJECT DELIVERY
Your team has recently been appointed as Project Manager by AFL for the delivery of the
. As Project Manager you are required to prepare a PMP for
the successful delivery of the project and secure client approval before implementation.
This PMP is your first significant project ‘deliverable’ and should communicate your intentions for an effective planning and control framework to guide the successful delivery of this project.
It is expected that the Project Manager will submit and present the PMP in draft format to the client. Following client feedback the Project Manager shall make appropriate changes and resubmit the final PMP for client approval and implementation.
The objective of a successful PMP is that it clearly sets out a plan for ‘management’ of the project and can be clearly communicated to the project team, the client and relevant project stakeholders. Marks will be discounted for padding or excessive detail as this would reduce the Project Manager’s ability to get buy in and ownership of the PMP by the project team/stakeholders.
It will be expected that the Project Manager will use their experience to make informed reasonable assumptions around likely project circumstances in preparing the PMP. Any assumptions made should be articulated to the client through the draft version of the PMP and feedback sought to ensure the final version clearly captures the Principals Project Requirements, which are then linked to the proposed methodology and governance framework.
REQUIREMENTS OF THE PMP
This PMP sets out the plan for delivering the project and should, as relevant for this particular project, concisely respond to each of the key questions set out below:
1) What?
• What is the project’s Background?
• What is the project’s Objectives?
• What are the project’s Success Criteria and how will the Achievement of the success criteria be Measured?
• What is the Scope of the project?
2) Who?
• Who fulfils the Key Project Roles?
• Who is responsible for the Project’s Governance and how will this be structured?
• Who are the Internal Resources on the project?
• Who are the External Resources on the project?
• Who are the Internal Stakeholders on the project?
• Who are the External Stakeholders on the project?
• Who will receive Project Communications?
3) How?
• How is the project being Approached?
• How will the project Risks be identified and controlled?
• How is the project being Controlled?
• How are Procurement activities being planned and who is responsible?
• How will the project be Implemented?
4) When?
• When are the Project Milestone Dates?
• When are the key Meeting Dates?
• When are Key Decisions due?
5) How Much?
• How much money is available in the Project Budget to achieve the set objectives and fulfil the success criteria?
Guidance regarding the format and content of the PMP will be provided in the week 2 lecture. Template documents will not be provided, so particular attention should be given to the examples presented.
The PMP is a Project Control Document that needs to be approved by the Client. It is also a live document and will be updated as the project progresses through the key Project Milestones. Revisions to the PMP need to be formally tracked and approved by the Client.
SUBMISSION REQUIREMENTS
Assignment briefing session 2 August 2018
Submit draft PMP document 6 September 2018
Presentation of draft PMP and client feedback 6 September 2018
Submit final PMP document 18 October 2018
Presentation of final PMP 18 October 2018
SIX (6) copies of reports should be issued by 12 noon on the dates nominated above.
Reports received after the nominated time/date will be penalised.
VERBAL PRESENTATION
Fifteen (15) minutes has been allocated for each group to present to the assessment panel. Sufficient time should be allocated within the 15 minutes for questions to be asked / brief feedback provided on the content and quality of the presentations.
To assist in meeting these strict time constraints:
• Only 3 group members are required to present the key aspects of your report.
• Those who did not verbally present the draft PMP are required to be the present the final PMP.
ASSESSMENT
You will be assessed on both the written report and the verbal presentation. The report counts for approximately 2/3 of the total mark.
Assessment or course related issues: Vinayaga Sarma, telephone 9919 4714. If not available, please leave a message or send an e-mail.
The project is primarily an academic exercise designed to expose students to realistic situations.