STUDENT ASSESSMENT

UNDERTAKE PROJECT WORK - BSBPMG522
Instructions
You are advised to commence work on your assessment from week 1 and all tasks must be submitted by the due dates provided.
1. All assessments must be completed and delivered individually. Where an assessment involves group discussions, you should consider the input of your group but submit an individual assessment to your trainer.
2. Please read all instructions on completing each assessment. Instructions for completion are provided at the beginning of each assessment.
3. All written answers must be typed in a word document using Arial font, 12 size and single spacing if similar instructions are not provided in the assessment.
4. Your trainer will not be able to assist you in answering questions. However, your trainer will address any issues concerning questions requiring further explanation.
5. You may refer to your student learning resources or any other relevant resources when completing your assessment.
6. Assessments are due for submission as specified in the assessment schedule. Any variations to this arrangement must be approved by your trainer prior to the due date for submission.
7. You have access to computers which are equipped with Microsoft suite of products or any other relevant software and printing facility.
8. Use assessment templates if provided, to complete relevant sections of the assessment. You can also create your known templates for assessment evidence.
9. You must achieve a satisfactory result for all tasks to achieve competency in this unit.
10. All assessment answers should be submitted to the trainer in required format (soft or hard copy) as per trainer instructions with completed assessment cover sheet (if required).
Assessment Schedule
Task Due Date
Learning Activity Only Week 1
Task 1 Week 2
Task 2 Week 3
Task 3 Week 4

Task 1: Define project and develop plan
Performance objective
Candidates will demonstrate knowledge and skills required to define projects and develop project plans.
Assessment description
Using the workplace scenario information provided, you will determine the scope of a project and develop a portfolio of draft planning documentation to discuss with your Operations General Manager (the assessor). You will then negotiate aspects of the project with your assigned project team. Finally, you will submit final planning documentation for approval.
Procedure
1. Review the simulated business documentation, including policies and procedures, in the document ‘Max Lionel Realty.docx’. Review templates contained in the document ‘Project planning templates.docx’ for possible use or adaptation in completing project requirements.
2. Review the scenario information provided in Appendix 1.
3. Receive details from Operations General Manager (the assessor) of your project team, cost, skills, and suggested project deliverables and timeframes.
4. Determine project scope. Develop appropriate initiation and scope documents for discussion with Operations General Manager (the assessor).
5. Determine additional documentation required to determine project and develop deliverables.
6. Define project stakeholders. Determine how you will engage and manage stakeholders to achieve project objectives. Develop communication and stakeholder management plans for discussion.
Note: Consider scenario information and organisational structure to determine stakeholders and stakeholder interests.
7. Identify personal responsibilities and reporting requirements.
8. Determine relationship of project to other projects, systems, business operations, strategic aims of organisation, and external legislative requirements.
9. Determine resources and access to resources. Consult with Operations General Manager (the assessor) to clarify if necessary.
10. Determine project management tools, such as software (e.g. Microsoft Word, MS Excel, and MS Project) and templates, etc.
Note: You may use software tools or use or adapt the templates provided.
11. Using an appropriate project management tool, develop your project plan
(version 1). Include:
a. work breakdown structure: stages of development or of task completion (Design, Develop, Implement, Evaluate); opportunities for (peer and stakeholder) review and feedback; coordination of roles and sharing of responsibility for deliverables; dependencies
b. timelines
c. roles and responsibilities for each team member
d. resourcing requirements.
12. Develop a risk management plan for your project (version 1) for discussion. Include consideration of WHS risk management. Identify, assess and suggest treatment of at least three additional risks, including financial risk. Record risks on a risk register and complete a risk assessment document for each risk.
Note: You may use software tools or use or adapt the templates provided.
13. Develop a budget (version 1) for the project.
Note: You may use software tools or use or adapt the template provided.
14. Meet with Operations General Manager (the assessor) to discuss:
a. project scope
b. additional documentation required to determine project and develop deliverables.
c. project stakeholders
d. personal responsibilities
e. relationship of project to other projects, systems, strategic aims of organisation
f. resources and access to resources
g. portfolio of documents:
i. project initiation and scope documents
ii. project plan (version 1)
iii. risk management plan (version 1)
iv. budget (version 1).
15. Ask for feedback from your Operations General Manager (the assessor) on your version 1 drafts and ensure understanding of any additional project issues or changes to project parameters.
16. Meet with your project team to:
a. negotiate roles and responsibilities
b. Agree on version 2 of documents for approval by Operations General Manager (the assessor):
i. project plan (version 2)
ii. risk management plan (version 2)
iii. budget (version 2).
c. Incorporate Operations General Manager (the assessor) feedback into planning project:
Note: The meeting will be observed by your assessor. Follow your communication plan or agree to a time and date.
When meeting with your team, be:
i. professional
ii. accommodating and conscious of varying skill levels, interests, backgrounds
iii. submit documentation as per specifications below.
Specifications
You must:
? meet with Operations General Manager to discuss project scope and portfolio of planning documents
? participate in project meeting/s with project team
? submit:
? project initiation and scope documents, including: a project brief; a project scope; a stakeholder analysis; a communication plan; roles and responsibilities; project snapshot
? a project plan (version 1 and version 2)
? a risk management plan (risk register and risk assessment for each of four risks) (version 1 and version 2)
? a budget (version 1 and version 2).
Your assessor will be looking for:
? communication and negotiation skills to work with team members and other stakeholders to maintain project schedules
? literacy skills to read, write and review a range of documentation
? planning and organising skills to develop project plans
? numeracy skills to analyse data and to compare timelines and implementation costs against budgets
? culturally appropriate communication skills to relate to people from diverse backgrounds and people with diverse abilities
? knowledge of relevant legislation from all levels of government that may affect aspects of business operations, such as:
? anti-discrimination legislation
? ethical principles
? codes of practice
? privacy laws
? environmental issues
? WHS
? knowledge of organisational structure and chains of authority and communication within the organisation
? knowledge of how the project relates to the organisation’s overall mission, goals, objectives and operations.
Appendix
Case Study - Max Lionel Realty


Task 2: Administer and Monitor Project
Performance objective
Students will demonstrate knowledge and skills required to administer and monitor projects.
Assessment description
Using the workplace scenario information provided, you will work collaboratively with your project team to administer and monitor a project (initiated, planned and discussed in Assessment Task 1) in order to achieve the project deliverables.
Procedure
1. Review the simulated business documentation, including policies and procedures and the Project planning templates in the Appendix to Task 1 for possible use or adaptation in completing project requirements.
2. Review the scenario information provided in Appendix 2.
3. Determine monitoring and record-keeping system requirements from scenario for project as planned.
4. Determine personal need for support.
5. Meet with the team to:
a. clarify roles and responsibilities and ensure written record of agreement, e.g. obtain signatures on roles and responsibilities template provided
b. determine need for support and inform team members of your support needs
c. discuss monitoring and record-keeping systems as required by the organisation
d. discuss risk processes for identifying risks and risk management approaches.
Note: Minutes of these meetings should be attached to your project status reports. You may need to meet on several occasions. Meetings may be observed by your assessor. Follow your communication plan or agree to a time and date.
6. Plan to support a team member. Arrange suitable time with team member and assessor (to observe). You may, for example, provide assistance with deliverables, coach, train, etc.
Note: Ensure you adhere to budgetary constraints and timelines. All resources and time spent on the project will count towards expenditure.
7. Meet with team member to provide support.
8. Complete the following personal roles and responsibilities:
a. implement monitoring and record-keeping, using or adapting the template provided
b. develop project deliverables
c. ensure quality assurance on draft deliverables as required by your project plan.
9. Undertake risk management as per your project plan. Provide risk management reports (may include change requests and/or issues logs). Use or adapt the templates provided.
Note: Your Operations General Manager (the assessor)will inform your project team of contingencies that you will need to manage. Coordinate actions with your project team members. Each team member will have at least one contingency to manage.
10. Submit documentation as per specifications below.
Specifications
You must:
? participate in project meeting/s
? provide appropriate support to one team member
? submit:
? a written record of agreement with roles and responsibilities
? three status reports as per record-keeping requirements
? risk management reports: change requests and/or issues logs
? draft project deliverables for quality assurance
? final project deliverables.
Your assessor will be looking for:
? communication and negotiation skills to work with team members and other stakeholders to maintain project schedules
? literacy skills to read, write and review a range of documentation
? planning and organising skills to monitor and maintain implementation schedules
? numeracy skills to analyse data and compare timelines and implementation
? culturally appropriate communication skills to relate to people from diverse backgrounds and people with diverse abilities
? knowledge of relevant legislation from all levels of government that may affect aspects of business operations, such as:
? anti-discrimination legislation
? ethical principles
? codes of practice
? privacy laws
? environmental issues
? WHS
? knowledge of organisational structure and chains of authority and communication within the organisation
? knowledge of how the project relates to the organisation’s overall mission, goals, objectives and operations.
Appendix - Scenario
Max Lionel Realty
It is now time to implement the project you initiated, planned for and negotiated in Assessment Task 1.
Work with your team to achieve agreed deliverables on time, to budget, and up to the required standard. Manage contingencies and renegotiate project with stakeholders as required.
As per organisational project management record keeping system requirements, your Operations General Manager requires regular status reports to record:
? financial management and budget control
? project milestones, for example:
? quality review completion
? outcomes and deliverables.
Submit three status reports over course of project: at 25%, 50%, 75% of timeframe.
Risk management reports need to be submitted to the project sponsor for each contingency managed.
Recall the quality standards for deliverables:
? clearly communicate legal obligations, REIV obligations
? no grammar or spelling errors
? professional but friendly language
? fair and flexible delivery for intended audience
? meet audience requirements and sensitive to information needs.

Task 3: Finalise and Review Project
Performance objective
Students will demonstrate knowledge and skills required to finalise and review projects.
Assessment description
Following on from Assessment Tasks 1 and 2 and using the workplace scenario information provided, you will, drawing on consultation with your project team, complete financial record keeping, reassign staff to roles, complete project documentation for sign off and review project outcomes against project scope and plan. You will then produce a report on the project for stakeholders.
Procedure
1. Review the simulated business documentation, including policies and procedures and the Project planning templates in the Appendix to Task 1 for possible use or adaptation in completing project requirements.
2. Review the scenario information provided in Appendix 3.
3. In consultation with your project team, complete financial record-keeping for the project:
a. compare budgeted spend with actual
b. produce a budget variation report.
Note: You may use or adapt the template provided. Meetings may be observed by your assessor. Follow your communication plan or agree to a time and date.
4. In consultation with your project team and management, assign project team members to roles. Obtain agreement on new roles and responsibilities. You may use or adapt the template provided (under initiation and scope) to record agreement on new role descriptions.
Note:Meetings may be observed by your assessor. Follow your communication plan or agree to a time and date.
5. Produce a handover report for the Project Sponsor (the assessor) for sign-off. You may use or adapt the template provided.
6. In consultation with your project team:
a. review the project’s outcomes against objectives, including budgetary performance
b. review team processes
c. review the project management tools used, evaluate their contribution to the project and discuss possible alternatives
d. discuss lessons learned from implementation of the project.
Note: You may use or adapt the post-project review meeting agenda template provided. Meetings may be observed by your assessor. Follow your communication plan or agree to a time and date.
7. Produce a post-project review report for all stakeholders, including the Board of Directors, containing:
a. a review of project outcomes against objectives, including budgetary performance
b. a review of team processes
c. a review of the project management tools used, an evaluation of their contribution to the project and any recommendations for alternative tools for use in the future
d. a discussion of lessons learned from implementation of the project
e. recommendations for the implementation of future projects based on the lessons learned, ensuring your report takes account of specific organisational requirements, e.g. legislative requirements and strategic plans.
Note: You may use or adapt the post-project review report template provided.
8. Submit documentation as per specifications below.
Specifications
You must:
? participate in project meeting/s
? submit:
? budget variation report for sign-off
? signed role descriptions for sign-off
? handover report
? post-project project review report.
Your assessor will be looking for:
? communication and negotiation skills to work with team members and other stakeholders to maintain project schedules
? literacy skills to read, write and review a range of documentation
? planning and organising skills to develop, monitor and maintain implementation schedules
? numeracy skills to analyse data and to compare timelines and promotional costs against budgets
? culturally appropriate communication skills to relate to people from diverse backgrounds and people with diverse abilities
? knowledge of relevant legislation from all levels of government that may affect aspects of business operations, such as:
? anti-discrimination legislation
? ethical principles
? codes of practice
? privacy laws
? environmental issues
? WHS
? knowledge of organisational structure, and lines of authority and communication within the organisation
? knowledge of how the project relates to organisation’s overall mission, goals, objectives and operations.
Appendix: Scenario
Max Lionel Realty
It is now time to review and finalise the project.
Work with your project team to review the outcomes, team processes and lessons learned from implementation.
Review the project’s budgetary performance and produce a budget variation report for the Chief Financial Officer.
Your Operations General Manager requires you to submit an implementation report for the Board of Directors that includes recommendations for the improvement of implementation for future projects.

References / recommended resources
Undertake project work - BSBPMG522, 2015, 1st Edition, Version 1, Innovation and Business Industry Skills Council Ltd Australia, East Melbourne, VIC, Australia
Recommended reading
Some recommended reading for this unit includes:
? Project Management Institute, 2013, A Guide to the Project Management Body of Knowledge (PMBOK Guide), 5th edn, Project Management Institute, Newtown Square, Pennsylvania.
Print
? Project Management Institute, 2013, A Guide to the Project Management Body of Knowledge (PMBOK Guide), 5th edn, Project Management Institute, Newtown Square, Pennsylvania.
? Standards Australia, 2002, AS 4915-2002 Project management – General conditions, SAI Global.
? Standards Australia, 2003, AS ISO 10006-2003 Quality management systems – Guidelines for quality management in projects, SAI Global.
? Standards Australia, 2009, AS/NZS ISO 31000:2009 Risk management – Principles and guidelines, SAI Global.
? Great Britain Office of Government Commerce, 2009, Managing Successful Projects with PRINCE2, Stationery Office Books, London.
Online
? Accounting Tools, 2014, ‘Functional organizational structure’, Accounting Tools, viewed August 2014, http://www.accountingtools.com/functional-org-structure .
? Bond, C., 2009, ‘Realising project benefits: the Tasmanian Government approach’, Tasmanian Government, viewed August 2014, http://www.egovernment.tas.gov.au/__data/assets/pdf_file/0005/78314/
Realising_Project_Benefits_Tasmanian_Government_Approach_Presentation.pdf .
? BusinessMate, 2010, ‘What is a functional organizational structure?’, BusinessMate.org, viewed August 2014, http://www.businessmate.org/Article.php?ArtikelId=184 .
? Egeland, B., 2009, ‘Five key steps to closing down the project’, Project management tips, viewed August 2014, http://pmtips.net/key-steps-closing-project/ .
? Haughey, D., 2010, ‘Avoid failed projects’, Project smart, viewed August 2014, http://www.projectsmart.co.uk/avoid-failed-projects.php .
? Haughey, D., 2010, ‘The project management body of knowledge (PMBOK)’, Project smart, viewed August 2014, http://www.projectsmart.co.uk/pmbok.php .
? Hutchings, R., 2014, ‘RegPM (Registered Project Manager) – Project Manager level certification’, Project Management, viewed August 2014, http://www.projectmanagement.net.au/index.php?id=7 .
? Inter Agency Policy and Projects Unit, 2008, ‘Project management fact sheet: why project management?’, Tasmanian Government, viewed August 2014, http://www.egovernment.tas.gov.au/__data/assets/pdf_file/0004/78187/Why_Project_Management_Fact_Sheet.pdf .
? Jordan, A., 2012, ‘Your project’s approved ... now what?’, ProjectManagement.com, viewed August 2014, http://www.projectmanagement.com/articles/275421/ Your-Projects-Approved---Now-What- .
? Kozak-Holland, M., 2009, ‘The history of project management’, Lessons from history, viewed August 2014, http://www.lessons-from-history.com/history-project-management/history-project-management-page .
? Microsoft, 2014, ‘Project’, Office, viewed August 2014, http://office.microsoft.com/en-au/project .
? Office of Government Commerce, United Kingdom, 2011, ‘PRINCE2 methodology’, PRINCE2.com, viewed August 2014, http://www.prince2.com/prince2-methodology .
? Project Management Institute, viewed August 2014, http://www.pmi.org .
? Project Management Office, 2007, ‘Project management templates and FNL examples’, National Cancer Institute – Frederick: Project management resources, viewed August 2014, http://ncifrederick.cancer.gov/Staff/ProjectManagement/ Templates.aspx .
? Shrewsbury, L., 2011, ‘What is an agile project?’, Project manager.com.au, viewed August 2014, http://projectmanager.com.au/agile-project/ .
? Stanleigh, M., 2010, ‘Combining the ISO 10006 and PMBOK to ensure successful projects’, Business Improvement Architects, viewed August 2014, http://www.bia.ca/articles/pj-combining-iso-10006-pmbok-to-ensure-successful-projects.htm .
? Tasmanian Government, 2013, ‘Risk management’, Tasmanian Government, viewed August 2014, http://www.egovernment.tas.gov.au/assets_for_review/ supporting_resources/toolkit/risk_management .
? TechMediaNetwork, 2014, ‘Mac Project Management Software Review’, TopTenReviews, viewed August 2014, http://mac-project-management-software-review.toptenreviews.com/ .
? Wallace, S., 2007, ‘Project structure and organisation’, The ePMbook, viewed August 2014, http://www.epmbook.com/structure.htm .
? Walsh, A., 2011, ‘5 Why’s’, Chart it now, viewed August 2014, http://www.chartitnow.com/5_Whys.html .
? Wideman, M., 2002, ‘Wideman comparative glossary of project management terms v3.1’, Max’s project management wisdom, viewed August 2014, http://www.maxwideman.com/pmglossary