BSBWHS302 - Apply Knowledge of WHS Legislation in
the Workplace & BSBWRT301- Write Simple Document
ASSESSMENT COVER SHEET
Student Declaration:
STUDENT ID STUDENT NAME
Click here to First Name: Click here to enter text.
enter text.
Last Name: Click here to enter text.
Students please note: By submitting this assessment, you are acknowledging and agreeing to the following conditions
I have read and understood the details of the assessment.
I have been informed of the conditions of the assessment and the appeals process and understand I may appeal if I believe the assessment is not equitable, fair or just.
I agree to participate in this assessment, and I am ready to be assessed.
I certify that the attached is my own work (or in collaboration with other members of the group as required).
I have acknowledged all sources where appropriate in accordance with ILSC’s Academic Integrity Policy, and I believe other group members have done the same.
Please fill in each section of the Assessment below, save, and upload in Moodle for grading. Please view the videos on submitting work through Moodle in the FAQ section of your VET Orientation course. Check Moodle grades and feedback on your submission. You will receive an email notification when your assessment has been graded.
Assessors Acknowledgement:
Assessors please note: Please do not apply any reasonable adjustment to this assessment without consent from your Director of Training. By marking this assessment, you are acknowledging the following ‘Rules of Evidence’.
Authentic: The assessor is assured that the evidence presented for assessment is the learner’s own work.
Valid: The assessor is assured that the learner has the skills, knowledge and attributes as described in the module or unit of competency and associated assessment requirements.
Current: The assessor is assured that the assessment evidence demonstrates current
competency. This requires the assessment evidence to be from the present or the very recent past.
Sufficient: The assessor is assured that the quality, quantity and relevance of the assessment evidence enable a judgement to be made of a learner’s competency.
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ObservationDemonstration Checklist
Student Name Click here to enter text.
TrainerAssessor Click here to enter text. Date Click here to enter a date.
Unit code and name BSBWHS302 Apply knowledge of WHS legislation in the workplace BSBWRT301 Write simple documents
The student is able to demonstrate competency by: Yes No Comment
Identifying non-compliances with WHS legislation ^ ^ Click here to enter text.
Following accepted communication practices and feedback fromenter others ^ ^ Click here to
text.
Communicating WHS legislative information to others ^ ^ Click here to enter text.
modelling open and respectful communications ^ ^ Click here to enter text.
Using listening and questioning skills to seek additional information orenter confirmation of task completion ^ ^ Click here to
text.
The candidate’s performance was: Satisfactory ^ Not satisfactory ^
Overall feedback to candidate:
Click here to enter text.
Student Signature Click here to enter text. Assessor Signature Click here to enter text.
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BSBWHS302 Apply knowledge of WHS legislation in
the workplace
TASK 1. Short Answer Questions & Observation
Checklist
Activity 1: Determine the legal framework
1. Who is the WHS regulator in your State or Territory? Provide their website address.
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2. Provide at least three (3) types of legislation that relate to your workplace (or any other workplace of your choice) and provide a brief explanation of each. An example is given for you.
example:
Dangerous Goods Act - Relates to substance that have the potential to harm people, property and the environment (corrosives, explosives, flammables, oxidising, spontaneous combustible, toxic, water reactive).
Click here to enter text.
Click here to enter text.
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Click here to enter text.
3. Complete the relationship diagram below by providing the aim of the WHS Act, regulations, codes of practice and guidance notesmaterials. Access the website of “Safe Work Australia - Model laws- for a description.
WHS ACT
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Regulations
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Click here to enter text.
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Codes of Practice
Guidance Material
Click here to enter text.
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4. Samuel works as an operator at an electronics company that manufactures equipment for a local car company. One machine produces a loud noise that has the potential to cause hearing loss.
a. Refer to the current “Model Work Health and Safety Regulations” and locate the section relevant to noise. Document the section number within the regulations.
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b. Locate the code of practice section on the “Safe Work Australia” website. Find the code
of practice that deals with noise and noise reduction. Record the name of the code of practice and the web link where it can be accessed.
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5. What is meant by the term Reasonably Practicable?
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6. Who are the duty holders in your workplace?
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7. Write the meanings for the acronyms associated with WHS in the table below.
WHS Click here to enter text.
PCBU Click here to enter text.
HSR Click here to enter text.
HSC Click here to enter text.
PIN Click here to enter text.
8. Organisations have a legal obligation and a duty of care to train workers for a safe workplace. List four (4) WHS related training courses you may be required to attend.
Click here to enter text. Click here to enter text.
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Activity 2: Discuss consequences of non-compliance and demonstrate skills. (Observation Checklist)
You will be working in pairs to discuss the consequences of non-compliance in the workplace according to WHS legislation. Once you have discussed each question with your classmate, provide your own individual responses in the spaces provided.
Your trainerassessor will be observing your ability to:
^ Identify non-compliance and consider the actions of others
^ Communicate WHS information using appropriate language
^ Use listening and questioning skills to clarify and confirm understanding of each workplace situation.
9. What are the consequences of non-compliance of WHS in your workplace.
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a. What types of non-compliance would you report on and who would you report to? Provide an example.
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10. Consider the situations listed below and identify whether each organisation is compliant or non-compliant with WHS Acts and regulations. Give a reason for your response.
a. A worker slips on a spilt coffee in the café. The HSR provides first aid promptly, records the incident in the record book, reports the situation at the staff meeting and asks people for their advice on eliminating such risk in the future.
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b. A new worker is told, “there is no time for a proper induction but we’ll train you on the go when the need arises. You are always free to ask us questions.”
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c. A worker notifies the HSR that the photocopier appears to be faulty and is starting to overheat. The HSR places a notice on the machine and sends an email to everyone informing them not to use the copier.
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Click here to enter text.
d. Turnkeys Construction Company supplies hard hats and safety vests for workers but are not supplied to visitors on construction sites.
Click here to enter text.
Activity 3 - Contribute to activity that reflects WHS legislative requirements
11. What can a worker assisting a WHS specialist do to contribute to monitoring WHS compliance?
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12. List three (3) ways you can contribute to ensuring work is carried out safely in your workplace.
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13. List at least four (4) things that should be checked to identify non-compliance.
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14. In a paragraph, explain why you need to know and understand your specific WHS responsibilities and accountabilities.
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Activity 4 - Keep up-to-date with legislation
15. You have been asked by your supervisor to find some material on manual handling.
Using the internet, search for a manual-handing poster or manual-handling signage suitable for
an office workplace.
a. Copy and paste your poster image into the space below. Don’t forget to include a link to the website where you found your poster image.
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Click here to enter text.
b. List locations in an office workplace where you could display the posters andor signage.
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Click here to enter text.
16. Name at least three (3) current sources of WHS information you could access for your industry or workplace. Explain the types of information they each provide.
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17. Why should you use a number of strategies to communicate WHS information to others in the workplace?
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18. List at least three (3) ways you can continue to learn about WHS legislation.
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Click here to enter text.
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TASK 2 – Case Study
Activity 1- Video meeting
Description
HSC members of ILSC College have recorded a WHS meeting. The meeting is to identify potential risks and resolve non-compliance issues. You will be recording the minutes of the meeting. The agenda below outlines topics of the meeting.
Instructions
To complete activity 1 & 2:
[Microsoft review instructions https:www.gcflearnfree.orgword2010reviewing-
documents1]
1. Download the “Meeting Minutes Template” from Moodle- Unit resources tab and save as “Minutes draft copy”.
2. Watch the ILSC meeting “video” in Moodle- Assessment tab for this unit and take notes.
3. Create a “draft copy” document and proofread using review, to track changes and comments. Check the minutes for suitability and readability including grammar, spelling, sequencing and structure. Upload your draft copy to Moodle.
4. Create a final copy of the minutes (with any changes from your review) and upload to Moodle. (both documents must be submitted)
5. Complete “Activity 2” on P15.
WHS Meeting agenda
^ Date: 10th March 20XX
^ Time: 2:30pm
^ Location: ILSC College
No. Agenda topics
1 Apologies
2 Business arising from previous meeting
3 Fire Drill
4 Assembly point confusion
5 Office lights
6 Next meeting
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Activity 2 – Compliance and legal obligations
Provide responses below using information from the ILSC meeting and your knowledge of Work, Health and Safety legislation. You can access information on WHS model laws from www.safeworkaustralia.gov.au
(a) The model legislation, Click here to enter text.
regulations & codes of practice covering the issues raised in the meeting.
(b) Types of documentation & sources of information used to deal with WHS issues. (e.g. policy & procedures) Click here to enter text.
(c) Appointed HSRs and duty holders and their roles. Click here to enter text.
(d) Consequences of noncompliance of WHS legislation on the college. Click here to enter text.
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(e) Types of information & training that should be offered? To whom? Click here to enter text.
(f) How to monitor WHS compliance, risks and hazards. Click here to enter text.
(g) Refer issues of noncompliance to whom? Click here to enter text.
(h) Methods of distributing & communicating outcomes of the WHS meeting to others. Click here to enter text.
(i) Who would require a copy of the meeting minutes? What procedure would you follow to store the document file? Click here to enter text.
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BSBWRT301 Write simple documents
TASK 1: Short answer questions and exercises
Activity 1. Plan, draft and review documents
1. Complete the diagram below to show factors you need to consider when planning a document.
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document
your
Plan
Click here to enter text.
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2. When writing documents such as business letters, memos, emails or reports what are the seven (7) basic rules?
1 Click here to enter text.
2 Click here to enter text.
3 Click here to enter text.
4 Click here to enter text.
5 Click here to enter text.
6 Click here to enter text.
7 Click here to enter text.
3. What is meant by the purpose of the document?
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a. Why is knowing the purpose of the document important?
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b. List six (6) purposes a document can have.
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4. Explain the importance of knowing your audience when writing a document.
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Letters
5. Name the three (3) types of letter format?
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a. Click here to enter text. format is the standard business style and involves the following elements. Label the diagram below.
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Click here to enter text.
Click here to enter text. Click here to enter text.
b. When referring to people in your document what two (2) things should you remember to do?
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c. Create a list of at least six (6) tips for writing standard business letters.
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d. List Four (4) ways to include or refer to additional material in a letter.
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Click here to enter text.
Block letter
a. Label the standard elements of this standard business letter.
GreenLeaf Events Co.
2 Barkly Street SPRING HILL QUEENSLAND 4004
Click here to enter text.
Click here to enter text.
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2nd May 20XX
Ms. Rose Wilson
3 Sunny Bank Parade KANGAROO POINT QUEENSLAND 4169
Dear Ms. Rose
Invitation to Fundraising Event and Flower Show Click here to enter text.
GreenLeaf would like to invite you to the premier fundraiser for the Botanic Gardens, located on the edge of the Brisbane River. It’s not your typical fundraiser; this lively evening of music, food and fashion, offers something for everyone.
We will also unveil a special partnership with Aria restaurant, a cutting-edge farm-to-table style restaurant in the hustle and bustle of downtown Brisbane. Aria will be adding a special “Garden Cocktail” featuring ingredients from the Botanic Garden, and GreenLeaf guests will be the first to get a taste of the action.
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As a token of our appreciation, I have enclosed two tickets for you to bring a friend. I look forward to meeting you in person and thanking you personally for your support of our business throughout the year.
Kind regards
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Jane Doe
Jane Doe
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Sales Administrator
Enc: Fundraiser Event tickets
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Click here to enter text.
Greetings and sign-offs
a. Fill in the table below. Choose the correct title, salutation and sign-off used in formal writing.
Salutation description Salutation, title and name
to an unfamiliar male, Peter Smith example:
Dear Mr. Peter Smith or Dear Mr. Smith
to an unfamiliar female, Sally Smith Click here to enter text.
to an unfamiliar married female, Ji Su Ahn Click here to enter text.
to Doctor Pedro Silva Click here to enter text.
to a familiar woman, Rami Ayman Click here to enter text.
Unknown male Click here to enter text.
Unknown person male or female Click here to enter text.
to an unknown person Click here to enter text.
Sign-off description Sign-off type
Unfamiliar person, professional and formal tone. example:
Yours faithfully
Unfamiliar person, professional and formal tone for customers and clients. Click here to enter text.
A formal friendly tone. Click here to enter text.
Extending a warm and friendly tone. Click here to enter text.
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Memoranda (memos)
6. What is a memo?
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a. Provide at least four (4) reasons for sending memos.
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b. What should you consider about your audience when writing memos?
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Email
7. List six (6) reasons why you would choose to use email as a form of communication.
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a. List the standard elements of an email.
1 Click here to enter text.
2 Click here to enter text.
3 Click here to enter text.
4 Click here to enter text.
5 Click here to enter text.
b. What is the rule when sending large files by email?
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Click here to enter text.
c. What is inappropriate use of email in the workplace?
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8. List the three (3) Australian federal and state or territory laws organisations are required to comply with, when writing documents.
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1.
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2.
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3.
Meeting documents
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9. What is a meeting Agenda and what is its purpose?
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a. What are Meeting Minutes and how are key points communicated?
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Activity 2. Writing Considerations
1. How can the content of a document be visually structured? List at least six (6) ways.
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2. There are two elements of communication to consider when planning a document:
The Method which relates to: Click here to enter text.
The Means which relates to: Click here to enter text.
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3. What are the three levels of formality, also known as style of writing?
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4. Why is tone important in business writing?
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5. Change each sentence below using passive and active language.
Passive: The report was written by Mr. Brian Adams.
(a) Active: Click here to enter text.
Passive: The annual report was discussed by management.
(b) Active: Click here to enter text.
Active: Our city branch sent the material you ordered.
(c) Passive: Click here to enter text.
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6. Explain the different methods of proofreading a document.
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7. Re-write the memo below and make 18 corrections to spelling and grammar, punctuation, formatting, sequencing, style and tone errors.
Memorandum
To: All staff
CC: Ms. John Smith
From: Office Manager
Date: 24 July 2017
Subject: Car Park
Dearest you all
If you need to know anything more, just give me a ring later if you like. OK
The car park surfacing is finished but because the door is broken we can’t use the park. This may effect the time you start work.
Does this upset any meeting plans. If you thought this is the case please let you’re manager no. We do understanding this is a convenience and do apologise. We hope accessing to the car park will be available by Friday.
Regardless Leslie
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Memorandum
To: Click here to enter text.
CC: Click here to enter text.
From: Click here to enter text.
Date: Click here to enter text.
Subject: Click here to enter text.
Click here to enter text.
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TASK 2: Case Study
Description
You work for Greenleaf Events Co., a production company that produces special events such as street fairs, farmers markets and music festivals. The company has built their reputation on trust and confidence keeping promises to customers.
“We love our clients, our staff, our customers, our community and most of all our vendors. We are a
family”.
Company address
GreenLeaf Events Co.
2 Barkly Street
SPRING HILL
QUEENSLAND 4004
Company policies & Style Guide
Communicate effectively and transparently – Correspondence such as letters, emails, memos and other methods of communication should be direct and to the point. Use correct spelling and grammar and leave contact information for the customer and company information such as full name, address, phone, fax, website URL, and other vital information.
Be responsive – Return calls and answer emails promptly, letting the customer know their importance to you and GreenLeaf.
Be sensitive to privacy – With the problem of identity theft and hacking, be aware of the sensitive nature of the personal information you handle.
Style Guide – All written correspondence must have company logo and follow business writing conventions and standards elements. Font: Arial 12Pt
Storage – File all correspondence in company “information management system” according to file name, date, status and version control (where appropriate).
Scenario
Tony Russo who resides at 3 Oberon Street Morningside, Qld 4170, is a regular stall holder of GreenLeaf farmers market. On 23rd May 20XX the market was washed out due to a very heavy storm and some stall holders sustained damage to their fresh produce and pergola. Tony has contacted GreenLeaf to ask for a refund of the $250 stall holder fee.
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Your manager, Steve Wright, has given you permission to send a cheque to Tony for the full refund amount. You must first contact Maria from the accounts department to write the cheque.
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Instructions
To fulfil the communication needs in the scenario, you will be writing two (2) documents. Consider the purpose for your communication and choose the most suitable method and means i.e.
^ Letter
^ Email
^ Memo
You will need to consider the style & tone of your writing as well as structure and readability. Using the ‘letteremailmemo templates’ document available in Moodle – Unit resources, select two (2) of these templates (delete the template you don’t need) to create your documents. N.B. You will save both documents into one file.
Follow these steps:
1. Plan your documents:
o complete the planning section of the table below, for each document.
o create a draft copy of your two chosen documents from the template (as above)
o Save the draft copy using an appropriate file name.
2. Review your draft copies:
o open each draft copy document in Review mode.
o proofread by making corrections using “Track Changes” and “Comments”.
o insert a “DRAFT” watermark and save.
o Complete the “DRAFT COPY CHECKLIST” checklist below
o UPLOAD the draft copy to Moodle
3. Finalise your documents:
o Make any final changes required then “Accept Changes” and save this file as your final document.
o UPLOAD the finalised copy to Moodle
Complete the table & checklist for each document.
TASKS DOCUMENT 1 DOCUMENT 2
DOCUMENT PLANNING
Purpose of document. Click here to enter text. Click here to enter text.
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Method of communication & key points. Click here to enter text. Click here to enter text.
Means of communication. Click here to enter text. Click here to enter text.
Organisational requirements. Click here to enter text. Click here to enter text.
Any additional material included. Click here to enter text. Click here to enter text.
Copy of document to be filed, how & where? Click here to enter text. Click here to enter text.
DRAFT COPY CHECKLIST (check your document and type YESNO into the following fields)
STANDARD CONVENTIONS DOCUMENT 1 DOCUMENT 2
Suitability of tone, audience, purpose, format and style Click here to enter text. Click here to enter text.
Readability, grammar, spelling, and sentence and paragraph construction Click here to enter text. Click here to enter text.
Sequencing and structure Click here to enter text. Click here to enter text.
Addressed to and sent to correct person. Click here to enter text. Click here to enter text.
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