Assessment item 2
Team work and reflection
Task
Assessment 2 and Assessment 3 are to be completed using the Case study Scenario outlined in Interact 2.

Assessment 2: You are to complete the following tasks based on the discussions and learnings from meetings held with your assigned team. Your work should be referenced providing at least 6-8 appropriate references in APA style submitted individually, and will be marked individually according to the rubric.

Part One:
Project Name / Team / Description

Working as a team you are to
• Agree on a suitable team name, list all team members and provide their contact details in a professional looking document.
• Provide an overview of the project on which you are working.
• Complete a project description. This should be written clearly and concisely so that anyone unfamiliar with the project can fully understand the objectives.
Team Charter
After your team agreed on a team name and identified all of the contact details of your team members, address the following points and present them in a professional looking document:
• Skills and Knowledge Inventory – List the specific knowledge and / or skills that each team member can contribute to the project. This could be technical knowledge, communication or leadership skills.
• Roles and Responsibilities – Define roles and responsibilities for each team member. This can be defined for entire project or can be shared or even rotated.
• Team Communications
o Meeting Times & Location – Agree on mutually convenient times and location to convene to work on the case assignments.
o Define how the team will communicate with each other and share information. Also specify how meetings will be documented and where subsequent resources will be stored for ease of access.
• Team Rules & Expectations
o Discuss your previous experiences of working in teams, both positive and negative. What is the overall team goal?
o Team Values – Discuss as a team what values are important. Develop a statement or itemised list that summarises these values.
o Code of Ethics – Based on your team values, create a statement that summarises a code of ethics to guide your teams ethical behaviour.
o Rules and Expectations – Build a set of rules and expectation that all members of the team shall abide by. Consider team decisions, conflict, absence from meetings, and an individual’s lack of contribution for example.
• Signatures – Get each member of the team to sign the team charter. This will indicate an understanding and agreement to the rules and expectations as specified in the points above.

Part Two:
Learning Cycles

Learning cycles give structure to your team meetings and accountability for when you and your team work outside of the meeting schedule

Firstly, prior to your next meeting, assign roles to the team. There should only be two central roles – the organiser and the scribe:
• Organiser – organises the meeting by writing down the team’s ideas and then distributes them to the team for feedback.
• Scribe – documents the ideas and action points going forward.
Note: Roles should be rotated for each meeting and assigned so that everyone on the team has equal responsibility.
Using peer learning and reflections, document your understanding of the project at this point in time in a table format.

Note: it is likely at this early stage of the project that you will write down very few facts. You will have a few more assumptions and probably a larger list of questions to be answered. Seek answers to your questions, and show the iteration of learning cycles as you gain a deeper understanding.

Part Three:
Communication Plan

As a team, brainstorm and identify all stakeholders to the project. Then individually, develop an appropriate communication plan using the format below
Stakeholder name Information to be shared Frequency of information exchange Location of information exchange Purpose of communication Mechanism for communication
Hardcopy, pdf, ppt, word, email, etc
Who What When Where Why How

Part Four:
Reflection

Write a brief reflection of no more than 300 words of your team work experience in this subject. To guide your reflection you should address the following questions:
• How did your experience compare to your understanding of the leadership qualities required to successfully lead a project?
• Based on your experience, what are necessary techniques, skills, methods and ICT project manager requires in the IT profession?
Submit your assignment online via Turnitin in the nominated class. Turnitin details for the individual classes would be provided on Interact2.

Rationale
This assessment meets the following learning outcomes:
• be able to identify, critically analyse, reflect on and synthesise the key elements of the IT project management framework, including project stakeholders, communication management, the project management knowledge areas, common tools and techniques, and project success factors;
• be able to critically analyse the role of IT project management within a professional workplace, from the viewpoint of the member/leader of the project team;
• be able to research and critically evaluate how a practising IT project manager applies IT project management techniques, project management skills, methods and software tools in the IT industry;
• be able to understand and apply appropriate communication practices within a project management context;
• be able to research and apply established IT project management principles, skills and techniques to a case study.
Marking criteria
Criterion High Distinction Distinction Credit Pass Fail
Identifies the specifics of the project team and provides a full description of the objectives.
(5 Marks) All required project steps extensively identified and accurately contextualised for the selected project. All required project steps are correctly identified and are applied to the selected project with some contextualisation. All required project steps are correctly identified and are applied to the selected project. Most required project steps are correctly identified and applied to the selected project. Multiple project steps are missing or not applied to the selected project.
Produces a team charter and includes reference to all points of reference as specified in the assessment, and presents the work in a document.
(10 Marks) All requirements associated with the team charter are thoroughly analysed, identified, and clearly defined against the points of reference. Information is comprehensively and logically documented. All requirements associated with the team charter are accurately analysed and identified, highlighting key points of reference. Information is clearly documented. Most requirements associated with the team charter are correctly analysed, and identified with some linkages to the points of references. The information is documented. Key requirements associated with the team charter requirements are correctly identified and documented. Key requirements associated with the team charter requirements have not been identified.
The Learning Cycle is completed according to the roles of the group.
(25 Marks) The Learning Cycle correctly addresses all project requirements and documents the roles of the group fully. The Learning Cycle correctly addresses most project requirements and documents the roles of the group well. The Learning Cycle correctly addresses all key project requirements and documents the roles of the group adequately. The Learning Cycle correctly addresses all key project requirements and documents the roles of the group. The Learning Cycle fails to correctly address one or more essential project requirements and does not document the roles of the group.
A Communication Plan is completed that identifies all relevant stakeholders.
(25 Marks) All stakeholders are identified and comprehensively and accurately documented in the Communication Plan. All stakeholders are identified and well documented in the Communication Plan. Most stakeholders are correctly identified and documented in the Communication Plan. Some stakeholders are identified and documented in the Communication Plan. Key stakeholders have not been identified or documented in the Communication Plan.
A final reflection is completed containing reference to all specified areas.
(30 Marks) A well-structured, professionally communicated reflection with detailed reference to all specified areas. The sequence and communication of the reflection is good with appropriate reference to all specified areas. The sequence of the reflection is generally well organised but more clarity of communication is required in terms of addressing all areas. The reflection is loosely connected, transitions lack clarity. Ineffective reference to all specified areas. No apparent logical order of reflection with unclear focus. Little or no use of reference to specified areas.
Referencing of sources (APA 6th ed citation) to reinforce findings.
(5 Marks) All written evidence is professionally communicated using correct referencing. All written information is good with appropriate referencing. All written information is generally well organised but more clarity of communication is required in terms of referencing. All written content is loosely connected, and there is ineffective use of referencing. No apparent logical order of written content, and there is a lack of referencing.