Assessment item 2
System Documentation and BI
Value: 30%
Due date: 01-May-2017
Return date: 22-May-2017
Length: N/A
Submission method options
Alternative submission method
Task
Q1 Flowchart - 10 Marks
Emporium Trading Company purchases products from Asia and then resells them to local retailers. During the last 2 years demand for the imported products has increased significantly. Emporium Trading is expanding its local operations, including a new information system, to assist with managing the increase in purchases. You work as a consultant systems analyst, and you have been tasked with preparing documentation to assist with the identification of the current business processes in order to facilitate the identification of a suitable system for the acquisition and payment for products.
Based on the interview below with the department supervisor, prepare a document flowchart using a system tool, to document the acquisition to payment system that currently exists at Emporium Trading Company.
A purchase requisition is sent from the inventory system to the purchasing department clerk. The clerk prepares the PO using the vendor and inventory files and emails the PO to the vendor. The vendor returns a vendor acknowledgement to the clerk indicating receipt of the PO. The purchasing clerk then sends a PO notification to the Accounts Payable clerk.
When the receiving department accepts the vendor goods, the inventory system automatically send the AP clerk a receiving report. The AP clerk also receives invoices from vendors. The vendor invoices are matched to the PO notification and the goods receipt by the AP clerk, who then updates the accounts payable master file. Payment request is then sent by the AP clerk to the accounting department. All files at Emporium Trading are filed in date order.
The accounting department then prepares the EFT file for vendor payment. Once the payment has been approved, the system automatically updates the AP master file and the general ledger, and forwards the payment details to the bank.
A system tool includes software such as Word, Excel, Smartdraw or Edraw. There are many tools that are available to trial for free on the internet.
PLEASE REFER TO THE MARKING GUIDE BELOW FOR GUIDANCE ON WHAT IS REQUIRED TO ATTAIN THE DIFFERENT LEVELS OF ACHIEVEMENT AND THE MARKS ALLOCATED TO EACH CRITERIA THAT YOU NEED TO ADDRESS IN YOUR DOCUMENT FLOWCHART.
Q2 Business Intelligence Research Report - 20 Marks
Using appropriate authoritative sources, create a 1,500 word research report that:
• explains the role of data analysis tools and data mining in contemporary organisations
• identifies and explains the ethical implications around gathering, storing and using customer information
In Resources is an article by Dean, Payne and Landry (2016) which may be a good starting point for your research.
Your research should include such sources as the professional body articles as well as text books and peer reviewed academic journals. Vendor websites are not considered to be appropriate sources of information for this task. Use APA referencing in your report.
PLEASE REFER TO THE MARKING GUIDE BELOW FOR GUIDANCE ON WHAT IS REQUIRED TO ATTAIN THE DIFFERENT LEVELS OF ACHIEVEMENT AND THE MARKS ALLOCATED TO EACH CRITERIA THAT YOU NEED TO ADDRESS IN YOUR REPORT.

Rationale
Q1 This assessment task has been designed to develop your ability interpret and evaluate the concepts covered in Topic 2. More specifically it seeks to assess your progress towards the learning outcome :
• be able to evaluate accounting information system architecture and generate models of business events.
Q2 This assessment task has been designed to develop your ability to interpret and evaluate the concepts covered in Topic 3. More specifically it seeks to assess your ability to:
• be able to explain the role of data analysis tools and data mining
Marking criteria

Criteria Maximum
Marks HD (100-85%) DI (84-75%) CR (74-65%) PS (64-50%)
Generate model of business events. 10 Appropriate selection and exemplary use of a system tool in the creation of a detailed model of Emporium Trading Company’s procurement to payment business processes. Appropriate selection and detailed use of a system tool in the creation of a detailed model of Emporium Trading Company’s procurement to payment business processes. Appropriate selection and use of a system tool to create a model of Emporium Trading Company’s procurement to payment business processes. Selects an appropriate system tool and uses it to create some aspects of Emporium Trading Company’s procurement to payment business processes.
50 Consistent and logical application of correct symbols in accordance with guidelines for preparing flowcharts. Correct identification and labelling of all entities involved in the process. Consistent application of correct symbols with most of the guidelines for preparing flowcharts followed. Identification and labelling of all entities involved in the process. Correct symbols used and some of the guidelines for preparing flowcharts followed. Identification and labelling of entities involved in the process mostly correct. Correct symbols used with minor errors in labelling and structure of chart. Identification and labelling of entities involved in the process mostly correct.
40 Uses narrative provided to accurately and logically prepare a document flowchart to represent the existing purchase to payment system. Uses narrative provided to logically prepare a document flowchart to represent the existing system from purchase to payment. Uses narrative to prepare a document flowchart that represents the existing system from purchase to payment with minor errors in logic or flow. Aspects of narrative used to prepare a document flowchart of the existing system from purchase to payment with some errors in logic and flow.
Please note that this assessment question will be marked out of 100 and then that mark will be divided by 10 to give you a mark out of 10 for this question.
Criteria Maximum
Marks HD (100-85%) DI (84-75%) CR (74-65%) PS (64-50%)
Explain the role of data analysis tools and data mining in contemporary organisations. 40 With reference to an extensive range of sources beyond the subject resources clearly define data analysis tools and data mining. Uses evidence based literature to provide a thorough explanation of the role of data analysis and data mining in contemporary organisations. With reference to a range of sources beyond the subject resources data analysis tools and data mining are defined. Uses evidence based literature to provide an explanation of the role of data analysis and data mining in contemporary organisations. With reference to sources beyond the subject resources, provides a definition of data analysis tools and data mining and explains the role of data analysis and data mining in contemporary organisations. Defines data analysis and data mining and discusses the role of data analysis and data mining in contemporary organisations with reference to subject resources.
Explain the ethical implications around gathering, storing and using customer information. 40 With reference to an extensive range of sources beyond the subject resources interprets the role of business ethics in contemporary organisations. Uses evidence based literature to clearly identify and evaluate ethical issues that exist in relation to gathering, storing and using customer information. With reference to a range of sources beyond the subject resources discusses the role of business ethics in contemporary organisations. Uses evidence based literature to differentiate between the ethical implications of gathering, storing and using customer information. With reference to sources beyond the subject resources discusses the ethical implications around gathering, storing and using customer information. Identifies the ethical implications around gathering, storing and using customer information with reference to subject resources.
Academic writing skills 20 Accurate use of syntax, spelling and punctuation. Correct report format used. APA referencing is correct and consistently applied. Accurate spelling and punctuation. Correct report format used. APA referencing is correct and consistently applied. Mostly accurate spelling and punctuation. Correct report format used. APA referencing is mostly correctly and consistently applied. Some spelling and grammar errors. Report format used with some errors or omissions. APA referencing is used with minor errors.
Please note that this assessment question will be marked out of 100 and then that mark will be divided by 5 to give you a mark out of 20 for this question.
Presentation
Q1 Document Flowchart requires you to use the guidelines for preparing flowcharts as presented in your prescribed textbook.
Requirements
Assignments must be submitted through Turnitin.
You need to include your name, student ID and page number in the header or footer of every page of the assignment. Further details about presentation of your submission are provided in Appendix 1.
For this assessment you are required to use APA referencing to acknowledge the sources that you have used in preparing your assessment. Please refer to the CSU referencing guide: student.csu.edu.au/library/integrity/referencing-at-csu
Here is a link to a very useful tool you can use. It demonstrates how to correctly use in text referencing and the correct way to cite the reference in your reference list: apps.csu.edu.au/reftool/apa-6