Value: 15%
Due date: 25 September 2015
Task
Question 1 (32 marks) - Cloud Based Accounting System
You are working as an accountant in a regional accounting firm. You have been approached by the owner of a start-up business. They have chosen Saasu as their accounting system and have employed you to set up their company in Saasu and enter the first month’s transactions. You will use Saasu to enter a range of transactions and print some reports to assist with the business start-up. All information has been supplied by the business owner for you to input.
1) Register online with Saasu to create your user account. You will receive a student account to access Saasu.
Already registered – https://www.saasu.com/
User name – xxxxxxx
Password - xxxxx
2) Spend some time navigating around Saasu before you start entering transactions. Get a feel for the menus, reports etc.
3) There are a number of introductory videos at http://vimeo.com/saasu/videos/ that will give you an overview, although some are quite long. The “Quick Start” video is a good summary to get you started.
4) Use the Saasu “Dashboard” to setup your company
a. Bank: leave blank
b. Company Details: Sweet Treats (followed by your #student number)
5) Under settings
a. Change the default trading terms for Sales to due 30 days from invoice date
b. Change the default trading terms for purchases to due 30 days from end of month
c. Select sales to be items
d. Auto Invoice prefix SI, 7 digits, first invoice 1000001
e. Auto Purchases prefix PO, 7 digits, first invoice 6000001
6) Lists: Contacts: add the Contacts listed in the Sales and Purchases transactions into the Contacts area. You can do this through the Dashboard or the menu “add: contacts”
7) Lists: Chart of Accounts: Add the following G/L accounts either through the Dashboard, or the menu “add: account”. Ensure that the accounts in the Profit & Loss statement (Income Statement) are correctly classified. Please refer to your learning in earlier accounting subjects if required. Note: we are using perpetual inventory method.
• Sales – Chocolate (G1)
• Sales – Sugar (G1)
• Inventory – Chocolate (Asset, GST G11)
• Inventory – Sugar (Asset, GST G11)
• Cost of Sales – Chocolate (G11)
• Cost of Sales – Sugar (G11)
• Cash at Bank Account (Asset, tick “Bank Account”)
• Equipment (Asset, G10)
• Owners Contribution (Equity)
• Bank Loan (Liability)
• Salaries and Wages (W1)
8) Enter Opening Balances: this is done within Chart of Accounts (“Opening Balances”) Last date = 30/06/2015
• Cash at Bank Account $95,000
• Owners Contribution $45,000
• Bank Loan $50,000
9) Add inventory items (all amounts are GST inclusive)
a. C1001 = Dark Frogs 1kg box Buy $13.75 G11 Sell $44.55 Tax G1
b. C1002 = Milk Frogs1kg box Buy $13.20 G11 Sell $38.50 Tax G1
c. C1003 = Freckles 1kg bag Buy $11.55 G11 Sell $30.80 Tax G1
d. S1001 = Red Frogs 1.2kg bag Buy $13.20 G11 Sell $19.80 Tax G1
e. S1002 = Jelly Babies 1.5kg bag Buy $16.50 G11 Sell $22.00 Tax G1
f. S1003 = Snakes 1.3kg bag Buy $14.30 G11 Sell $21.45 Tax G1
10) You are now ready to commence entering transactions. Attached is a schedule of Sales and Purchases which you need to enter. These are done through the “Sales” and “Purchases” menus at the top. Note you will have to purchase inventory prior to selling. Please change the trading terms for Bright Idea Advertising to 60 days.
11) When you “pay” a transaction, or “receive” an amount, use “Cash at Bank Account”. This is a different accounting information system. It is not MYOB. You need to adjust your processing of transactions accordingly.
12) If you experience any difficulties, please contact your Subject Co-ordinator, or liaise with other students on the subject Forum. DO NOT submit a service ticket or phone Saasu.
Assessment requirements:
Print and submit the following reports for July (20 marks). Either print the reports to screen or print and scan as an electronic file. The marks that will be assigned include correctness of information.
1) Profit & Loss – Summary
2) Balance Sheet
3) Profit & Loss – Detailed
4) Aged Payables
5) Aged Receivables
6) Inventory (Stock) Item History
Using the information compiled above, prepare a short report that covers the following:
1) What advice can you provide the business owner on how their business has performed for the month of July (6 marks)
2) Provide the business owner with recommendations / actions, to improve the profitability and efficiency of the business. (6 marks)

Question 2 (15 marks) - Systems Planning & Implementation (word limit guide: 500 words)
The Queensland Health Payroll System project (2007-2011) has received adverse media attention relating to significant issues and failures during the project. Information with regard to the project can be obtained via the Internet by reading appropriate project and auditors reports. Undertake some research of this information systems project to complete the following task:
Using the Systems Development Lifecycle process (figure 19.1 on page 612 of the Romney text) as a guide, identify 5 deficiencies in the Queensland Health Payroll System project, and provide recommendations on how these deficiencies may be overcome in future projects.
You should focus your research on the project and auditors reports rather than the more subjective media documentation.
Question 3 (13 marks) - BYOD (word limit guide: 500-700 words)
“Bring Your Own Devices” (BYOD) present new possibilities and challenges for organisations of all sizes.
In relation to an organization’s network and users (employees), outline 5 benefits and 5 risks (3 organizational and 2 employee) faced by an organization arising from the use of BYOD devices (eg. Smartphones, Tablets and Wi-Fi Laptops).
APA referencing must be used, where relevant, with citations and a list of references for any sources used within the assignment. You should follow the guidelines at: http://student.csu.edu.au/study/referencing-at-csu
Assistance in report and essay writing can be obtained from the following site: http://bit.ly/FoBAcademic-Writing-Skills
Rationale
This assignment is designed to enable you to demonstrate your ability to:
• Be able to understand and apply foundation principles relating to computerized information systems in contemporary organisations;
• Be able to analyse organizational processes for risk, and design appropriate control mechanism to mitigate identified risk;
• Be able to explain the role of data analysis tools and data mining;
• Be able to illustrate typical network configurations and identify the components of a network;
• Be able to evaluate accounting information systems architecture and generate models of business events;
• Be able to identify organizational risks and generate systems that control that risk;
• Be able to analyze, synthesize and apply the concepts underpinning a systems planning development and implementation.

Marking criteria
Task specific outcomes: HD D C P
Be able to enter data and into a computerised accounting information system and generate appropriate reports. - Accurate data entry
- Correct setup and accounting classifications
- Appropriate coding applied to all new accounts
- Follows all specifications - Accurate data entry
- Correct setup and accounting classifications
- Appropriate coding applied to all new accounts - Mostly accurate data entry
- Mostly correct setup and accounting classifications
- Appropriate coding applied to a majority of new accounts - Mostly accurate data entry
- Incorrect setup and accounting classifications
- Appropriate coding applied to a majority of new accounts
Be able to analyse and evaluate organisational processes and provide appropriate recommendations - Relevant and detailed analysis of the profitability of the business, by business segment, using accounting ratios where applicable.
- Identification of 5 key recommendations and provision of explicit actions to improve profitability and efficiency.
- Clarity and coherence of written expression in correct report format - Appropriate analysis of the profitability of the business, by business segment, using accounting ratios where applicable.
- Identification of 5 key recommendations and specific actions to improve profitability and efficiency.
- Clarity and coherence of written expression in correct report format - Some appropriate analysis of the profitability of the business, using accounting ratios where applicable
- Identification of 5 relevant recommendations and appropriate actions to improve profitability and efficiency
- Correct report format used - Some analysis of business profitability, using accounting ratios where applicable.
- Identification of 3-4 relevant recommendations to improve profitability and efficiency.
- Incomplete report format used
Be able to analyse, synthesise and apply the concepts underpinning systems planning development and implementation. - Appropriate identification of 5 critical systems development issues and relevant recommendations to overcome these issues - Appropriate identification of 5 key systems development issues and relevant recommendations to overcome these issues - Appropriate identification of 5 systems development issues and relevant recommendations to overcome these issues - Appropriate identification of 3- 4 systems development issues and relevant recommendations to overcome these issues
Outline the benefits and risks facing organisations from the use of BYOD devices - Thorough discussion of BYOD users, types and connection methods
- Comprehensive identification and evaluation of 5 appropriate benefits and 5 potential risks - Discussion of BYOD users, types and connection methods
- Identification and evaluation of 5 appropriate benefits and 5 potential risks - Some discussion of BYOD users, types and connection methods
- Basic identification of 4 benefits and 4 risks - Basic identification of BYOD users, types and connection methods
- Basic identification and
evaluation of 3 benefits and 3 risks